Meeting Summary - 01/07/2025 - RMS Meeting

▶️ 0 - Validation for RMS Standing Representatives - Suzy Clifton

▶️ 1 - Antitrust Admonition - Suzy Clifton

▶️ 2 - Membership Introductions - Suzy Clifton

• Most representatives from last year are returning.
• Two new representatives have joined.
• Dan Kueker from Mid South Electric Cooperative has joined the cooperative segment.
• Clint Gardner from Limbic Power and Light is the new municipal representative.

▶️ 3 - Election of 2025 RMS Chair and Vice Chair - Vote - Suzy Clifton

• Election process for 2025 RMS Chair and Vice Chair was explained.
• Nominations were opened for RMS Chair and Vice Chair positions.
• Debbie McKeever was nominated and accepted as Chair for 2025 by acclamation as she was the only nominee.
• John Schatz was nominated and accepted as Vice Chair for 2025, also without competition.

▶️ 4 - Agenda Review - RMS Leadership

▶️ 5 - Approval of RMS Meeting Minutes (Possible Vote) - RMS Leadership

▶️ 5.1 - October 15, 2024

• Motion to approve as submitted the October 15, 2024 Metting Minutes added to the combo ballot. 
  • No comments received about the meeting minutes for October 15th.
  • Decision to address items as two motions but put them up at the same time.

▶️ 5.2 - December 10, 2024

• Motion to approve as submitted the December 10, 2024 Meeting Minutes added to the combo ballot.

▶️ 6 - ERCOT Updates

▶️ 6.1 - Flight Update - David Michelsen

06-flight-testing-update-to-rms20250107.pdf

• David Michelsen from ERCOT retail operations provided an update on flight testing.
• Recap of completed 5.0 flight with 113 participants, including existing CRs and newcomers.
• One participant withdrew from the 5.0 flight; further information expected later.
• Notifications for Flight 0225 have been issued around the holiday period.
• Application deadline for Flight 0225 is January 15, the last chance to participate before mid-year.
• Sign-up deadline for Flight 0225 is the end of January.
• Connectivity testing for Flight 0225 will commence in February.
• Target to conclude Flight 0225 by early March.
• Open floor for questions about the flight tests; no questions were raised.

▶️ 6.2 - Retail Projects Update - David Michelsen

• No slide deck presented for the update.
• No market-facing projects currently on the docket.
• Projects are being incubated for future discussion.
• Encouragement to monitor PRS and long-term items.
• Future projects include possible API rewrites and MIS screen impacts.
• Details on projects are not yet available as they are still in development.
• Next PRS meeting in January may not discuss these projects directly due to timing.
• Updates will be provided when projects near readiness for discussion.

▶️ 6.3 - IT Report - Dave Michelsen

06-ercot_it_report_january_2025_-_rms.pdf

• Mick Hanna has a conflict; David read his slides and directed questions to Mick.
• December IT systems availability met all SLA and data transparency targets.
• There were application releases on December 11th, 12th, and 15th.
• No notable issues with listservs; SLA documents and incident reporting posted.
• MarkeTrak reports are positive; some previous activity spikes were due to ongoing work in the application.
• API and GUI are functioning well; request to report any discrepancies.
• Volume increased around October and November, now stabilized following seasonal trends.
• ListServ activity: 42 RMS posts, a few new and unsubscribed members, moratorium list stabilized.
• Emphasis on organizations white-listing ERCOT to reduce email delivery issues.
• Discussion about potential enhancements to retail project 727, especially to modernize data extracts and APIs.
• ERCOT is starting to revamp APIs for better data extraction, with feedback sought for improvements.
• Discussion on ownership and responsibility for extract maintenance, suggesting TDTMS as the preferred venue for these discussions.
• There's no need for a singular owner for these issues; changes can be discussed in TDTMS or the technology working group.

▶️ 6.4 - 2024 Survey/Analysis of REP and NOIE Demand Response - Cory Carswell / Matthew Skiles

• The 2024 annual demand response report has been published to the market information system (MIS).
• Advance notice for participation in the 2025 annual demand response survey has been sent out.
• A full presentation on the analysis of the demand response survey is planned for February.
• Corey Carswell offered to provide the link to the report in the chat.

▶️ 7 - NPRR1264, Creation of a New Energy Attribute Certificate Program - Possible Vote - RMS Leadership

• Discussion about the NPRR1264, which involves the creation of a new energy attribute certificate program.
• It's noted that a prior update from PRS is needed before any endorsement.
• NPRR1264 is related to RMGRR182, indicating interdependence between the two.
• Clarification that although action on NPRR1264 is not required, a vote is still necessary.

▶️ 8 - RMS Revision Requests - Vote - RMS Leadership

▶️ 8.1 - RMGRR182, Related to NPRR1264, Creation of a New Energy Attribute Certificate Program

• Motion to table RMGRR182 added to the combo ballot.
• A motion is needed to table or table and refer RMGRR182, which will be voted on at the end of the meeting.
• Clarification sought on whether 'new' in the energy attribute certificate's name should be in lowercase or uppercase.
• The term 'new' in RMGRR182's title is not technically inaccurate from a grammatical standpoint, as it refers to a new concept.
• Discussion on whether RMGRR182 needs to be tabled or if it could be approved simultaneously with NPRR1264.
• It was concluded that RMGRR182 should be tabled because portions of it depend on NPRR1264, and it has yet to pass PRS.
• The intention is to avoid RMGRR182 advancing ahead of NPRR1264 in the process.

Action Items:

• Table RMGRR182 and move it to the combo ballot for a vote.
• Verify the grammatical correctness of 'new' in the title and related sections.

▶️ 9 - NPRR1264, Creation of a New Energy Attribute Certificate Program - Possible Vote - RMS Leadership

09-tdtms_update_1_7_2025.pdf

• Discussion on historical analysis of inadvertent gains over the past 10 years, showing sustained levels with some peaks and declines.
• Emphasis on training and process changes like RMGRR170 to address inadvertent gains, fraud, and identity theft mitigation.
• Analysis of the timeframes for submitting and resolving inadvertent gains, highlighting improvements by specific reps.
• Breakdown of inadvertent gains submitted and resolved over different time periods from 2019 to 2024, with key statistics on submission timelines.
• Introduction of Texas Set 5.0 changes to the MarkeTrak workflow to improve efficiency, with metrics showing agreement within 7 days for 97% of cases.
• Evaluation of reps' performance in handling inadvertent gains and losses, encouraging them to review reports for improvement opportunities.
• Announcement of upcoming meeting on January 14th to discuss topics like critical care flags and goals for the year.
• Acknowledgment of market volume changes over the past decade with more ESI IDs and transactions, impacting inadvertent gain statistics.

▶️ 10 - Lubbock Retail Integration Task Force - LRITF - Sheri Wiegand

10-lubbock-update-to-rms-2025-01.pdf

• Regular monthly updates will be provided until no longer needed.
• Resolved reversion LSE file issues with three look-back intervals: 7, 30, and 170 days.
• Error in 867_03 IDRs resolved; now sent without errors.
• Implemented checks in the system for 867_03 estimates to pass validation before sending.
• Open issue: 867_03 in reads not matching start reads; a long-term fix is in progress, no timeline yet.
• Discretionary fees remediation involves creating and reconciling lists with retailers' consent, expected completion by end of the month.
• Issue with 810s received but missing 867_03 is mostly resolved; active troubleshooting continues.
• Ongoing collaboration and frequent meetings with Smart Meter Texas and contractors to address related issues, targeting resolution by end of quarter.
• MarketTrak backlog has been reduced to a manageable level with continued efforts.
• Discretionary fees repayment will likely involve traditional paper checks.
• Discussion on the timing and transition for Smart Meter Texas integration to ensure proper data processing and timelines.
• Consideration for a market information session when Lubbock is ready for SMT integration.

▶️ 10.1 - Disband LRITF - Possible Vote

• Motion to sunset Lubbock Retail Integration Task Force added to the combo ballot.

▶️ 11 - Market Coordination Team - MCT - Kathryn Thurman

▶️ 11.1 - Disband MCT - Possible Vote

• Motion to sunset the Market Coordination Team added to the combo ballot.
• Discussion on whether to move the agenda item to the combo ballot.
• Clarification sought on the status of the MCT page and documents after sunset.
• Expectation is that the MCT documents will stay the same until the next cycle and then move to an archive.
• Confirmation that past documents are still available and archived.
• Agreement to move the item to the combo ballot.

▶️ 12 - Combo Ballot - Vote - RMS Leadership

• Motion to approve combo ballot passed unanimously with no abstentions

▶️ 13 - Profiling Working Group - PWG - Sam Pak

13-pwg_update_to_rms_20250107.pdf

• The last meeting was held on December 11th, marking the first in-person meeting in over 4 years.
• Future meetings are planned to be more frequent and potentially in-person.
• TNMP plans to start their conversions to the BUSLRG profile in 2025, with 370 conversions expected.
• Main discussion topics included load profiles, load shapes, and annual validation enhancements.
• ERCOT provided preliminary analysis indicating a shift in the load shape curve, suggesting possible updates to load profiles using current data.
• Enhancements to the annual validation process were discussed, focusing on improving accuracy and minimizing duplicate efforts by TDSPs.
• ERCOT proposed using active ESI IDs at year-end for evaluation and excluding profiles with no usage or insufficient data.
• TDSPs are encouraged to send changes promptly, ideally within the first two billing periods before the September deadline.
• Discussion about the need to potentially suspend annual validation raised concerns about maintaining accurate load profiles.
• Next meeting is scheduled for January 13th via WebEx, focusing on ongoing annual validation topics and preparation for 2025 validation.
• Concerns were raised about the efficiency and accuracy of the current validation process and whether changes could be implemented without unnecessary delays.
• Questions were raised about the necessity of postponing annual validations and the potential impact on the market.

▶️ 14 - Other Business - RMS Leadership

▶️ 14.1 - 2025 RMS Goals

• Discussion on 2025 RMS goals was deferred until after TAC sets their goals.
• Encouragement to start considering the goals as they are posted on the RMS homepage and today's meeting page.
• Invitation for questions, no questions were raised.

▶️ 14.2 - 2025 Working Group and Task Force Leadership

• Introduction of the 2025 working group and task force leadership.
• Reminder to add the associated elections to agendas if not done already.
• Elections to occur before RMS at the next meeting.

▶️ 14.3 - No Report

▶️ 14.4 - Retail Market Training Task Force - RMTTF

• Encouragement to stay updated with training notices for upcoming opportunities related to MarkeTrak and other online and instructor-led trainings.
• Notification about the Public Utility Commission Electric Service Emergency Operations Plan workshop scheduled for January 30th at 9:30.
• The workshop notice has been sent to electric utilities, transmission and distribution utilities, power generation companies, retail electric providers, municipalities, and electric cooperatives.
• Agenda for the workshop will be posted on the PUCT web services.
• Announcement from TNMP about the release of a chat function on their rep portal for agents, which went live recently. Feedback is welcomed.

▶️ 15 - Adjourn - RMS Leadership